• Working knowledge of SAP Enterprise Resource Planning (ERP) System
• Proficiency in project management software (MS Project and Click Up)
• Records and Document Management Knowledge
• Understanding of the project lifecycle
• Ability to work under pressure
• Able to work with confidential information.
• Ability to manage multiple tasks
• Meticulous with a high degree of accuracy

The principal accountabilities of this position are to:

• Provide administrative and coordination support to the Project Manager and Project Coordinator to facilitate the effective planning, execution, and monitoring of project activities in line with approved project plans and timelines.
• Support the preparation, consolidation, and formatting of project documentation, including progress reports, status updates, and presentations for submission to the PMO Working Group and other governance structures.  
• Provide secretarial and administrative support to the Steering Committee, Technical Committee, and Currency Museum Subcommittee to enable effective project governance and decision-making.
• Coordinate the scheduling and logistics of project-related meetings, prepare meeting documentation in consultation with relevant stakeholders, accurately record deliberations and decisions, and ensure the timely circulation, tracking, and secure filing of approved minutes and action items.
• Execute project-related financials by processing invoices, preparing requisitions and purchase orders, and tracking payments in a timely and accurate manner, in accordance with the Bank’s financial, procurement, and internal control policies.
• Verify the completeness and correctness of supporting documentation, including payment certificates and procurement records, and ensure proper submission, filing, and audit readiness of all financial documentation.
• Establish and maintain a structured project document and records‑management system aligned with the Bank’s records‑management standards.
• Facilitate effective communication and coordination between internal and external project stakeholders by supporting information flow, follow ups, and documentation to enable smooth project implementation.
• Support procurement processes and contractor onboarding activities by coordinating required documentation, approvals, and administrative processes to ensure contractors are onboarded efficiently and in compliance with applicable policies and procedures.